Task Batching: The Secret to Entering Flow State Daily

Task batching isn't glamorous, but it might be the highest-leverage productivity technique you're not using. The concept is simple: group similar tasks together and complete them in one focused session instead of scattering them throughout your day.

The Hidden Cost of Context Switching

Every time you switch between different types of tasks, your brain needs time to adjust. Checking email, then writing code, then taking a meeting, then back to email—this constant switching can reduce your productive time by up to 40%.

"We are losing our ability to focus because our environment is constantly rewarding us for paying attention to everything." — Cal Newport

Research shows it takes an average of 23 minutes to fully recover focus after a distraction.

Batching by Energy, Not Just Type

Traditional batching advice focuses on grouping similar tasks: answer all emails at once, make all calls together, etc. But advanced batching considers your energy levels throughout the day.

With KeyResults, you can organize your tasks by priority and project, making it easy to batch them strategically.

The Three Types of Task Batches

Create three daily batching sessions: Morning Creative (high-cognitive tasks), Afternoon Admin (logistical tasks), and Evening Review (planning and reflection).

Morning Creative is for your most important work—the tasks directly tied to your key results. Afternoon Admin handles email, meetings, and routine tasks.

Building Your Batching System

Start by auditing your tasks for one week. Which tasks require similar mental modes? Which tasks could be done together?

In KeyResults, use projects to organize your batches. Create projects like "Content Creation," "Communication," "Planning," and "Learning." ```